How to write a job interview follow up email is not something many job applicants are worried about. When looking for a new job most people find interview preparation as the most important part. As soon as you arrive home after your english interview, you’re all ready to take off those uncomfortable shoes and just relax. But not so fast! What you do to follow up after the interview is just as important as the preparation. It can show your dedication to the position and let the employer know that you pay attention to workplace etiquette. Here are some steps you should take after your interview to continue making a good impression.
Here’s what to include when you are writing a job interview follow up email
Send a thank you note
It is always polite to send a short thank you note to the interviewer for their time. This can be a paper note sent by mail or, as is more common these days, a simple email or call. Thank them for their time and express your excitement about the job opportunity. If sending by mail, make sure that you send the note as soon as possible so it doesn’t arrive too late. If you decide to send an email, send it the same day you had the interview. This helps your interviewer remember you and shows how much you care! An example thank you note could look something like this:
| Thank you so much for taking the time to interview me for the position of <Job Title> at your company. This is a great opportunity for me, and I know that I would be a great fit for it! I appreciated learning more about the job, and meeting you and the rest of the team. I am looking forward to hearing any updates. Please don’t hesitate to call or email me if you have any additional questions.|
Thank you again and I hope to hear from you soon.
If you can, reference something specific that you talked about in the interview to make the note more personal. If you were asked to send any extra information such as references or schedule, you can add them as well. Always restate your interest in the job, and if necessary, include any attributes or experience you forgot to mention in the interview. However, make sure not to make your note too long. It should be short and sweet, not overwhelming.
Send any follow-up questions you have
Sometimes, the nerves of the interview will make you forget some of the important questions to ask your interviewer. It is a good idea to email your interviewer with any extra questions so you can make an educated decision about the job, if it is offered to you. It also continues to show your interest and commitment to the position. If you decide to send your thank you note in email form, you can simply add the questions at the end. If you send a handwritten note, then send an extra email with your questions. Here are some possible follow-up questions that you can ask:
|What will my work schedule be like?|
|What benefits are included in the job offer?|
|When do you plan to make a decision about the position?|
Remember, your questions will be specific to you and your interview, so they can vary a lot depending on the situation.
Don’t be annoying
You are probably very anxious to know if you’ve been selected for the job. However, you must resist the temptation to call or email your interviewer excessively. Persistence can help you get hired, but don’t cross the line into annoying behavior! Always wait until after the established time-frame passes to send another email. If the interviewer said they would make a decision by the end of the week, wait until Friday or Monday to contact them again. If the time has passed and you haven’t heard anything, it doesn’t necessarily mean you didn’t get the job. They are probably very busy or still deciding so a short reminder email can be a good idea if you have been waiting longer than the arranged time. For example:
|Hello, I hope you are doing well. You mentioned at the interview that you would be making a decision for the position by this week. I’m very excited to hear any updates you have. Please let me know if there’s anything else you need from me to assist with your decision-making-process.|
In the case that you don’t get the job, don’t cut communication with the company completely. It is possible that they are a good connection for future opportunities or can help you with professional networking in your field. Especially if you were one of the employer’s top choices, they will likely be willing to give you a chance for other job openings at their company, or recommend you to a colleague.
Similarly, don’t be afraid to ask the interviewer what you can improve on. There is always a reason someone got the job instead of you, and knowing that reason can help you for the next opportunity. If you receive a rejection email or call, respond politely by thanking them for the opportunity and asking what you can do to better yourself.
|Thank you for letting me know. I am glad I had the opportunity to meet you and learn more about the company. I look forward to applying for any future opportunities. Is there anything in particular that I can improve so that I will be a more competitive candidate the next time? I would appreciate any advice or explanation you can offer me.|
Have any tips or suggestions on how to write a job interview follow up email? Join our community and share with us.